Vice President of Membership

Duties:

(A) Serve as the presiding officer of the membership committee.

(B) Preside over meetings when the Vice President is absent and the President has so designated.

(C) Maintain an up-to-date roster of the Association’s general membership.

(D) Maintain an up-to-date listing of all life members.

(E) Mail membership cards to those persons designated by the Financial Secretary.

(F) Correspond with new members encouraging them to participate in the affairs of the Association.

(G) Forward letters of gratitude and congratulations to new Life Members.

(H) Supervise membership campaigns.

(I) Support all Texas Southern University National Alumni Association initiatives and events.

Fundraising Chair

Duties:

(A) Chair the committee, appointed by the president, to plan and organize fundraising activities

(B) Create a fundraising plan and focus on raising the amount of funds needed to meet the Association’s budget

(C) Present reports on proposed fundraising activities at board and association meetings for approval

(D) Monitor fundraising efforts to be sure that ethical practices are in place, donors are acknowledged appropriately, and that fundraising efforts are cost effective

(E) Build and market online fundraising campaigns and track donations

(F) Delegate responsibilities to other fundraising committee members in order to work efficiently toward the organization's goals

(G) Facilitate communication and discussion during the meetings

(H) Serve as spokesperson within the organization for the committee

(I) Facilitate the meeting according to the agenda

(J) Create the agenda

(K) Provide research as needed for the committee

(L) Send out meeting reminders and agendas

(M) Stay in regular communication with the Vice President of Finance

(N) Bring the viewpoint of the Board of Directors to the committee discussion

(O) Bring action items and recommendations from the Committee to the Vice President of Finance when necessary

(P) Report Board of Director decisions back to the committee

(Q) The fundraising chair is responsible for being present at all general board meetings

(R) Work with the Vice President of Finance to oversee the financial health of the organization and decide on what matters should be discussed during the financial report in the Board of Director meetings

Community Service Chair

Duties:

(A) The Community Service Chairperson reports directly to the Vice President, and is responsible for seeking out and organizing monthly community service opportunities for the Association. The duties of the Community Service Chairperson are as follows:

(B) Contact volunteer coordinators at non-profit organizations and request information pertaining to group volunteer events.

(C) Create and submit a list of possible community service events to the board of directors 30 days prior to the end of the calendar year.

(D) Upon Board of Director approval of community service opportunities, and by the direction of the Vice President, the community service chair will plan the community service event.

(E) Work closely with the Corresponding Secretary to advertise the event to members and create alumni awareness for the event.

(F) Record member attendance at all community service events and report attendance at the next Board of Director meeting.

(G) No later than three days after each project, a one-page report of the event will be submitted to the Vice President to be included in the quarterly Association newsletter.

(H) Additional duties may be included, and the above listed duties may be adjusted as the President deems necessary.

Alumni Give Back Chair

Duties:

(A) Responsible for calling and running meetings or conference calls of the Campaign Committee, enlisting additional volunteers in the campaign efforts (as needed), ensuring that decisions and proposed actions are reported to the committee and reporting the Committee activities to the Board of Directors.

(B) Create and execute the campaign plan and functions, run scheduled meetings of the campaign volunteer team and call additional meetings as needed.

(C) The Campaign Chair leads the Committee in:

• Rating and evaluating major prospects already known to the organization.

• In identifying, rating and evaluating major new prospects.

• In setting appointments with major prospects.

• Soliciting prospect donations.

(D) In consultation with the President, the Alumni Give Back Chair is the public spokesperson for the campaign, making statements in the media and urging participation on the part of prospective donors.

(E) After the campaign, report to the Board of Directors, the names and amounts given of the following

• Major individual gifts

• Small individual gifts - Telemarketing, Direct Mail, solicitations

• Corporate and business gifts – major and small

• Events

• Foundations (grants) – large and small

Volunteer Chair

Duties:

(A) Recruit and schedule volunteers for special events

(B) Maintain list of current and future volunteers

(C) Establish training orientation for volunteers

(E) Track volunteer hours for recognition, and report stats at Board of Director meetings

(F) Submit articles for publication in the TSUNAA newsletter